Reporting to the Associate Vice President for Education and working closely with the Senior Vice President for Education and Public Programs, the Coordinator of the Docent Council is responsible for overseeing the day-to-day operation of the Docent Council volunteer group, scheduling school tours, interfacing with teachers, providing materials for docents touring special exhibitions and the permanent collection, and scheduling training sessions.
To extend the museum experience in the fullest possible way to the widest possible audience, both present and future.
Education staff members embrace and advance the following four values in all of their efforts on behalf of the LACMA and its audiences:
Accessible – making the museum and programs on and off-site welcoming, approachable, and inclusive
Collection-focused – designing programs and experiences that use works of art to lead to greater understanding and personal connections
Visitor-centered – responding to multiple learning styles and diverse audience needs and motivations
Transformative – fostering creativity and life-long learning to support personal growth and enable meaningful connections and enlightening experiences
ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversee all logistics related to school tours on-site.
Provide assistance to teachers in planning their visit to the museum.
Schedule school tours and maintain online reservation system.
Manage the free bus program for school tours, including working with bus companies and schools.
Maintain and analyze statistics on school and public tours.
Work with Development and Special Events to arrange docents for VIP groups.
Work with Ticketing Supervisor to run online booking.
Provide general support and guidance to Group Sales in arranging tours for paying guests.
Update the Bring Your Class to LACMA and calendar web pages.
Work with content specialists, curatorial administrators, and curators to obtain object lists, reference materials, floor plans, and other materials needed for docents to prepare their tours.
Schedule training sessions for docents with curators and educators.
Facilitate procedure meetings with Security, Box Office, and Education staff.
Track, analyze and manage a $135K budget for busing and supplies.
Order supplies and submit purchase order requests and processes invoice requests as a Power User.
Work with the Senior Vice President for Education and Public Programs on the overall scope of the docent program.
All other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
A B.A. degree in Art History, Art Administration, or Art Education and at least two years of experience working with volunteers, managing programs for students, monitoring budgets, and working with school administrators and classroom teachers. Some knowledge on teaching skills preferred. A combination of related education, training, and administrative experience will be accepted.
OTHER SKILLS AND REQUIREMENTS
Demonstrated ability to organize, prioritize and handle multiple tasks to meet established deadlines. Exercise maturity, emotional intelligence, sound judgment and decision making. Analytical and detailed-oriented. Solid working knowledge of computers and software currently used by the department, including File Maker Pro and Google Drive.
Visit the Museum-Ed Web site for programs, archives, sample documents and more.
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